NSS WikiISDC plan mtg Feb19 2006
George Mark Hopkins Dave Snead Seth Potter Mike Turney Lisa Kaspin Lowry Burgess Brett Silcox Brad Robin Brian Schoenig Walt Mirzcak Frank Pietronigro Celestine Star Will Watson Dave Stuart John Spencer Sam Coniglio Amaresh Kollipara Joe Redfield David Knight Jon Raymer Kennda Lynch 1:30
Lisa taking notes needs contact info for Will Watson Celestine Star -- doing video work for art track
GW: very pleased starting to get senior level NASA participation Shana Dale, Brian Chase former Ex Dir NSS
Pleased about progress for papers in tracks, esp. art track, definitely some interesting & great developments
News on tracks: Lowry, art front, created Space Art Development fund with ISDC, we hope that everybody will contribute millions, hope we will net some support for the microgravity flight in LA, can't tell you how important it is for us to do this flight, so we're in the midst of a very curious set of competitions right now, with NASA and with Europe and Japan, how important this art is , how important this flight is. Frank, pleased with content of papers submitted Celestine, gravity flux, Golden Star media crew, camera techs, working closely with David King and Frank _, interesting trying to troubleshoot sending video stream with biometric up to satellite, so it looks like we'll be sending on Verizon wireless George-- progress on the flight, may be other opportunities for others to fly on other flights, or seat on the art flight Frank -- looking to sell five seats to help finance $5000 -- $7500 -- auction -- galleries GW if anybody knows anybody who wants to go on a unique zero-g flight, send over to Frank Celestine -- Inst. for Intl. Film Financing, working out a doc budget that would include the entire $95000 for the flight, with David King and Frank
Lisa Kaspin, medicine track co-chair Eleanor and Linda psychological challenges of long duration spaceflight invitations sent out last week Celestine recommends Patrick Flannagan, biophysicist and scientist? Frank to send info to Lisa
Seth -- not officially empowered to speak for John Mankins and Lee Valentine, but to pre-emptively clear up something -- this past week, Sunsat energy Council had meeting of board in DC Tour -- Boeing satellite development in El Segundo -- keep within organizing committee for now, Boeing wants to host Sunsat Energy Council on May 4 .... something about John Strickland Sunsat meeting May 3 Mark -- issue with rooms on 3rd George -- ideal would be Sunsat on Wednesday at the hotel
Sam Coniglio -- space tourism -- great progress getting speakers, topics robots, sports, entertainment, fashion, psychology, sex, architecture, product design and media Derek Weber will be back, we'll be joint chairing this event -- 50-50, academic / show-and-tell
GW -- let me know if you want featured speakers up on the website, we should probably put you up, John, send us a picture
GW no other track reports, feel there's more work to be done on the tracks, but it's coming along deadline extended March 15 up to track chairs, requirements to submit abstract/papers or not
Lisa -- programming book, schedule separate item, do we just do bios for featured speakers, or all speakers for all tracks GW -- for the most part featured, plenary speakers Planetary Society is looking into quotes from local printers in LA, wil have some quotes back next week Q? folders, sponsor logos GW -- separate schedule, one or two 11x17 pages, GW -- start identifying major components of the book, where you need assistance getting the bio and photos, email me or Pat
Videographer-- a few outstanding proposals here, best not to discuss on this call, Celestine, we offered to be the main company, but if some other company is chosen, we'd like to have access to the footage to complete our documentary
Dave Stuart, formal video release needed
Celestine, interview room, after speaking GW -- Jeremy is planning that, he's in charge of media for conference ![[MAILTO]](/wiki/modern/img/moin-email.png){kind=small}
jeremy@nss.org
Dave Stuart -- Kennda discussion -- speaker releases, some don't want to be taped
GW action item for Jeremy to get speaker release form, Celestine will send to Jeremy & CC George
Speakers -- still trying to get Bezos, Griffin, Schwarzenegger, Gov of New mexico Have a really great slate of people, not terribly concerned with that, more concerned with executing on publicity and sponsorship
Sam-- question on scheduling? GW -- hope we can work out a lot of the ambiguity over the next week. Bruce Betts and I are making a series of phone calls to try to lock in top level speakers, Then start assigning top folks into session,
for example Burt Rutan thurs lunch Elon Thurs morning In general my intention is to keep the mornings relatively unconflicted in terms of what's going on elsewhere, and then to schedule the tracks in the afternoon We need to do a very deep scrub of the schedule Pat put out Pat and Will Watson will be leading that effort General format for paper tracks, each person gets a half hour, or 25 minutes Depending on how much quality programming you think you have
Lowry cocktail reception on Saturday, artsy
Celestine -- possible to get a list of the prelim? GW -- print out the speakers page from our website
Gala-- John and Sam -- not calling it a gala anymore, just calling it the Orbit Awards banquet, little more casual, getting everyone to agree to accepting the award, want to make sure we've got the use of the spaces correct for May 4
Secondary registration -- GW -- waiting to send announcement until key speakers are set
Tours-- Mirczak Mojave spaceport, Amaresh says Rich will set up tour at XCOR, talked to Diane Murphy at Northrop Grumman about doing JWST tour Seth mentioned tour of Boeing sat center --names, citizenship, time wanted for tour, limited to weekdays
GW Mojave tour? Sunday looks best
Vandenberg, Mt. Wilson GW - SpaceX still possible, heard from Planetary? Walt- no word from Planetary GW will take it up with them this week
John Raymer re art exhibit 172 works of art submitted, video installation, large 3 dimensional sculptures, whatever space you give me, I will fill up with whatever artwork I have 2 big questions: artists want conference to pay for return postage, GW how much? John, about 2500 3500 for all pieces. GW send note to Joe Redfield, that wasn't in the budget panels for displaying artwork, quotes from four different companies, but everybody wants us to buy them not rent to us, that will be about 3000 as well Frank -- opportunity to do auction of art, contact with local galleries, space art fund could help pay for some of these costs, commissions, if these artists sell, commission goes to NSS space art development fund GW - standard, some cut goes to the conference John, submit budget items to the list John, recommends 10 percent, Frank says 15 percent GW -- logistics point, storage, connect with Pat, heard a little about demounting during the night, John, has 3 volunteers to tear down and set up art show each day
Registration -- secondary form up but only one ticket Hotel -- concerns or questions to Pat Audio Visual -- rfp going out from Pat Web Site -- Mike Turney, secondary link for Space Venturing Forum really slow in loading when you have material, send it over to Mike and he'll get it up
Space venturing Amaresh -- David not still on the line Space Venturing Forum Space Tourism Society, IASE, CAltech MIT enterprise forums, aim of the forum is bring together entrepreneurs and VCs will have Elon If anyone has any questions about the agenda, they can contact Amaresh
Affliate organizations -- GW hasn't had time to send forms to invited orgs - Robin will talk tomorrow
Kennda -- question about speakers from foreign countries, any help with state department Sent out invitations by email, hope to get some back this week
Affiliates -- use the form that's on the website
Stan -- media interface? might be helpful to get sponsors GW -- Jeremy has something written about media response last year Mark -- talk directly to Jeremy, Lisa please send contact information for Jeremy to Stan GW -- will finish package, may send out to full list
PR -- new issue of Ad AStra mailed last week, chock full of ISDC stuff, notice in one of top 2 ad spots on Planetary
Dave Snead -- updating paper submission site
Joe Redfield -- 55 (?) people registered
Mike Turney -- don't be shy about telling me anything about the website
Kennda -- fees for speakers
GW -- fees waived for plenary speakers, not meal tickets
Joe Redfield contact info
Dave Stuart -- talk with local science fiction convention people, they have panels might be able to rent out.
Dennis Whipple -- been on for about an hour, we did get a good tour of the hotel and I met the AV guy there
Dave Stuart -- committee meetings WEdnesday, proposed time to start? Mark 10 a.m.
GW will meet again in two weeks, March 5, and Pat will be running that call, do it at this same time.
"ISDC PLANNING MEETING JANUARY 22, 2006" at Sheraton Gateway LAX
in room Pat Montoure, Dave Snead, Craig Ward, Seth Potter, Lisa Kaspin, Sam Coniglio, Robin Snelson + ... Dennis Whipple, Ramona Montayne
on call George Whitesides, Jeremy Pyle, Brett Silcox, Mike Turney, Dave Stuart, Frank Pietronigro, Walt Mirzcak, Amaresh Kollipara, Mark Hopkins, Kennda Lynch
Pat: Phil was in accident, will be okay but can't work on programming now, so Pat is it -- coordinating all programming.
Programming book: Lisa will edit, needs somebody to help lay out. Mike Turney did last conference, great job. Lisa wants to touch base with him.
Mike: plan early, start building it as you go along. GW: Mike, will you mentor Lisa? Mike: get an individual or two in charge of acquiring bios, head shots, start as soon as you can. Lisa works in Quark on Windows, Mike uses Adobe PageMill on a Mac. [If these two can get along, there's hope for the space world.] Sam: suggest simple template in Word Craig: schedule in Excel Pat: short bios, synopsis of program Mike and Lisa will talk about producing the program book
GW: Pat will run the meeting, first a few announcements Big name speakers, the wheels are finally engaged -- if you've seen the latest list we have Buzz, Rusty, Rick Searfoss, Eric Anderson, Peter Diamandis (garbled -- something about terraforming Mars) Hugh Downs, John Mankins, Elon Musk, Steve Oswald, Dennis Tito for the STS gala and now Burt Rutan. You see here the new world of space. Expect Planetary Society will soon confirm many leading planetary scientists -- Mars, Jupiter, Saturn, Titan and Pluto. Third component, we should soon hear back from our invited NASA speakers, Griffin, Shana Dale highest ranking woman in NASA ever. Expect we'll get more confirmations over coming couple of weeks.
Promotion publicity: Ads, big ads in Ad Astra, sending out promotional email. Feel we as a team are starting to jell together.
Question by ?: Any invites to legislators? GW: Reps Calvert, Rohrbacher, Jane Harmon, Sen Feinstein
Gala: Space Tourism Society will do publicity to include ISDC? Sam: John Spencer's list will get the press release. Tasked to do ecommerce site. GW: Check w/ Allison, new development, we will set up ticket sales through the conference Seth: STS Gala & NSS awards banquet the same? Answer: no. Separate. GW: just worked out relationship w STS w/Allison Dollar. NSS would play greater role than TPS in the STS Gala. Last year, we distributed awards over the course of several meal events, so to focus more attention on individual winners instead of a steady stream of awards. Looking for consensus on that sort of approach. Everyone agrees that's a good way to do it.
Pat: how many registered? GW: don't know at the moment, need to open database
Pat: any questions for dealing with hotel? AV? Dennis Whipple's contact missing, will work with hotel for AV setup Wireless? Will ask for it in the conference package. Dave Stuart: include wireless in room for conf. attendees? Sam: art show -- equipment for hanging, locations in hotel, room for a 20-foot diameter planet? Robin: rocket-bike demonstration? Jeremy: has a list of media-related questions will send to Pat for meeting tomorrow Dennis Whipple-- arrives -- recommends going with hotel anyway. sees his job as to coordinate with whatever company we hire, not to find the company. work with hotel is smoothest thing we can do, if within budget
Mark: look into other ways to set up our own wireless network [calling Googlemobile]
Tours: Walt -- working on Vandenberg, JPL, Mojave (XCOR, Spaceport, Scaled), Sea Launch, SpaceX, Ruben H Fleet Rich Pournelle contact at XCOR. George re Scaled? ![[GW]](/wiki/modern/img/moin-inter.png){kind=small}
Burt can't commit until mid-April until he knows more about what will be able to be public GW: re JPL, recently emailed with Louis Friedman, would talk to Charles Elachi about arranging a tour. Bruce Betts down in Florida for Pluto launch. Susan is the point of contact for tours -- coordinate with her. R: Phil said Sea Launch was a no-go GW: still working on it, may yet happen Spellman said Vandenberg was a no-go, but Walt says still trying. GW: we'll get some of our generals on it. Amaresh: will remind Rich Pournelle tomorrow when speaks to him
Jeremy: Possible a sneak preview of Griffith Observatory ? GW: small group of Planetary VIPs toured in connection with their gala, they have the contacts, Walt should raise question to Planetary
Jeremy: Ruben H Fleet is a go, just a question of interest and transportation arrangement
Website: GW: thanks to Mike, Jeremy. Karen finished log. Karen and Steven working together to develop new graphic look for ISDC site. Seth: Planetary no obvious link yet Robin: big invite from Lou Friedman on website Seth: SSI site it's the biggest thing
Mike Turney: sharing info, bios, photos etc, figure out a way to share our stuff, in ISDC directory GW: upload on Wiki possible? don't know. Password-protected area on NSS site, we could give access to you and Lisa
Dave Stuart: two things, ideas from the past. 1. a small area to leave messages about sharing rooms, 2. list of last names and states of registrants for self-confirmation that registration received, note underneath about meals.
GW: Dave, identify how to do this? Message board? NSS forum? Dave will write it up, post on forum, and Mike will integrate into website. [note to Karen and Steven]
Vendors and Dealers: Lost the person who was doing that. Need somebody to take that on. Anybody? Craig will check with volunteers from OASIS
Affiliates: Seth: progress on stuff nobody asked me to do -- Hal Walker confirmed, Kennda. Space Studies Institute call for papers for ISDC, number of topics within space solar power now a session within SSI track. Sunsat Council will be involved with SSI, and SSI with ISDC. Mark: potential problem developing. All soliciting papers, some topics may be the same for all three organizations, could be a conflict. Seth: all the representatives should talk to each other. Dave Snead and Lee Valentine Especially space settlement stuff that's SSI is also specific to NSS -- potential conflict. Seth: SSI and TPS about as unlike as you can get Robin: they both have solar sails
Pat: need somebody to recruit supporting organizations GW: already have many groups signed on, need to nail down the particulars, could use help, means helping me reach out to these groups, lot of legwork already done. Hoping Robin would help. OK. Kennda: still hasn't gotten paperwork for affilliate org GW: we have a document, needs to be finished, very straightforward, it will be out soon. Kennda: update, Hal WAlker confirmed, Exec Direc Carl Mack confirmed, to be videotaed, amazing orator, need to talk to George to get him videotaped for our welcome plenary because he can't physically be there. Working for more speakers.
Corporate sponsors. GW: update. Stan and I have reviewed a draft of sponsorship package. Until details were worked out with STS, it was held up. Now it's ready to go out. If you have suggestions for who could be approached as sponsors, send the contact info to George and to assistant Brett Silcox Q: who is being approached? GW: First, aerospace contractors, other kinds of business, consulting firms
Frank: did you use any part of our track in sponsorship package? GW, yes, included
Seth: job fair
GW: a great idea but to be straightforward unless somebody really takes ownership of this I suspect it will fall by the wayside. Seth will ping a person at Boeing, but doesn't have enough time to manage, and it might be a conflict of interest to help other companies hire. GW: think Joe Rauscher got back. Brett why don't you and I ping him to see if he will take a leadership role?
Corporate exhibitors: Pat: will Stan deal with? or somehow else? GW: integrated into the sponsorship package. we'll see how people respond. Phil was going to take that on, but unlikely now Pat: I consider it a hotel thing. Send me exhibitors and I'll make a space for it.
Public Relations Jeremy: media are registering, one who works for PopSci email outreach, things developed for Ad Astra magazine, working on ads for print and other media. Working on press release right now, waiting until website is ready to send press releases out, expecting it will be in about a week. Amaresh: available to help with P.R., about reaching out to universities in the area. Frank: 2 people working on international outreach to art publications
GW: outreach to general media
Kennda: sent email to George and Karen. In next week we'll get email blast, web articles, and coverage in US Black Professional magazine.
So many angles, with Planetary and NSS, should be many outlets interested.
Pat: Questions? Sam: when might we see a skeleton of programming schedule? Pat: has been working on that, will be sending
Lisa: developing space medicine track, not sure of parameters, what to say to invitees -- Kennda: same issue, don't understand constraints of programming
GW: Plenary sessions difficult w/more than 5 people. sessions are only 50 minutes. Most tracks will be in the afternoon, 3-5 hours long, broken into half-hour chunks. So. That's the baseline. For bigger or more numerous presentations, we'll talk about it.
Dave Stuart: so, mornings are plenaries and afternoons are tracks? GW: Yes
Frank: Q Pat: rooms of all kinds shapes and sizes available
Dave Stuart: Track set aside for NSS committee and board meetings? Pat: yes Dave: NSS chapters assembly, in past 4-5 hours devoted to that, discussion of changing that, not doing the track other than the necessary meetings. Instead, a large exhibit about chapters -- display info? so, 2 things need to be on the agenda: 1. NSS chapter committee meeing, 2 hours. 2. Request for evening time chapters assembly.
Pat: will be sending out schedule grid with fill-ins sketched out, for comments. Email me anything you are requesting to be put on it.
Dennis: will come to hotel meeting in morning with Pat
GW: when to meet next. Soon to weekly meetings, not quite yet. Pat: via telecon
Feb 5 Superbowl Sunday 1 p.m. Pacific, 4 p.m. EST
encourage people to send out any updates on your area of responsibility to ISDC list
Dave Stuart: Is SEDS doing any major input? GW: hope is to replicate success from last year, volunteers Frank: Space Art track development proposal, should send to GW? GW: Yes Pat: Send to me, too.
Create New Page and Link to ISDC Planning Meeting Minutes March 5, 2006